I've included comments in this Sample Advisory Board Meeting Agenda to guide you through the meeting process. Feel free to print out this agenda and adapt it to your needs.
10:00 - 10:05 a.m. - Introductions
(Assuming your Advisory Board members haven't met, introduce yourself and all the Board members, giving a brief outline of their expertise.)
10:05 - 10:10 a.m. - Why An Advisory Board?
(A brief statement of how you see the Advisory Board operating and the contributions you hope the Advisory Board can make to your company. Include details such as how often the Board will meet.)
10:10 - 10:20 a.m. - Questions
(If there are any. If there aren't, ask your Board Members how they see the Advisory Board operating and how they hope to contribute.)
Discussion Topic: (Insert Your Question/Problem Statement here.)
10:20 - 10:25 a.m. - Presentation of the Discussion Topic
(An outline of the history of the topic and how it's presently affecting the company; refrain from giving your views/solutions at this point.)
10:25 - 11:35 a.m. - Discussion
(You want to keep the ideas flowing at this stage; don't reject or dismiss ideas at this point. Do contribute your ideas/views, too.)
11:35 - 11:50 a.m. - Proposals/Resolutions
(Evaluating the ideas the group has heard and choosing the best "solutions".)
11:50 - 11:55 a.m. - Summary
(Summarize the topic, the discussion, and the results for the group and tell them what you plan to do.)
11:55 a.m. - Adjournment
Date of Next Meeting - (Fill in date here.)
Advisory Board Meeting Agenda Notes
If you use this time schedule, this is a great time to take your Advisory Board members out to a good lunch (remembering that the meeting is over and the lunch should be a social occasion!)
You should never have an Advisory Board meeting that runs longer than two hours. Two hours is long enough for most people to give their undivided attention to the task at hand.
In future meetings, you should start with a review of what you've done about the topic that was discussed last meeting, and inviting your Advisory Board members' comments about your company's actions.
Because the "meet and greet" is out of the way, you may want to have two discussion topics at future meetings of your Advisory Board. You may even have three, if you think they'll fit comfortably into the two hour format. But you should never have more than three.