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Invoice Template for a Simple Invoice

Free Invoice Template for Small Businesses


Businessman making notes at desk
Cultura/Hugh Whitaker/ Riser/ Getty Images

If all you need is a simple invoice, this free invoice template designed for a small business selling products, should fit the bill.

This invoice template is for small businesses that do not have to charge federal taxes in Canada (Small Suppliers, who by definition, don't have to charge GST (Goods and Services Tax) or HST (Harmonized Sales Tax) and do not do business in a province where they would have to charge Provincial Sales Tax (PST). (Remember, there is no Small Supplier exemption for PST).

Feel free to use this free invoice template as a model for your own simple invoices. If you like, you can copy it into MS Word or some other word processor, and substitute your relevant data, using your own customized business letterhead, and formatting the invoice template as you desire.

The first address on this free invoice template is your business address; the address below it is the address of the customer who has purchased the products.

Invoice Template

From:  Seastream Skin Care Invoice Number:  _________
Suite 7, 140 Atlantis Drive Invoice Date:  dd/mm/yyyy
Orillia, Ontario L3V 0A8    
To: Ms. Alana Pendergast
7890 Fallinghawk Way
Mississauga, Ontario, L4Z 2H7  
Item Unit Cost Quantity Subtotal
Sea Kelp Super Rejuvenating Night Cream $82.00 1 $82.00
Wet Glow Wrinkle Reducing Eye Treatment $43.00 2 $86.00
Grand Total $168.00
Payment Terms:    To be paid within 30 days of Invoice Date

Note that this invoice template does not include a Business Number (sometimes called the GST Registration Number) because I've assumed that a small business that was not a GST/HST registrant wouldn't have a business number. If your small business does have a business number, you would put it on your invoice, of course.

Also note the statement at the bottom of the invoice, saying that the invoice amount is due within 30 days. You'll often see invoices that say, "Payable Upon Receipt", but that's just asking for trouble, because you don't necessarily know when your customer or client is seeing the invoice if you’ve sent it out. Using a specific terms statement like the one on this invoice gives you customer a due date, and helps you to avoid collection problems. For more on how to get paid more quickly, see Close the Cash Flow Gap.

Invoices are even easier to do if you use accounting software. Accounting software designed for small businesses can not only be used as POS (Point of Sale) systems and print out invoices on the spot, but make it easier to calculate and keep track of taxes, such as the GST/HST.

Other Free Invoice Templates

Here are more free invoice templates for your small business that you may find useful.

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